Privacy Policy
Last updated 23th May 2012
1. About this policy 1.1 This is the privacy policy of The Sage Group plc (the ‘Group’). It applies only to personal data as defined in s.1 of the 1998 Data Protection Act (‘personal information’ or ‘information’) and not other types of business or general information. This policy tells you who we are, how we collect personal information about you through this website, what we intend to use that information for, with whom we intend to share it, how we keep it secure, and how we transfer your information outside the European Economic Area (‘EEA’). Please read the policy carefully. By accessing or using this web site you are deemed to agree to the terms of this privacy policy, and if you do not agree with it, then you must not send us any personal information. 1.2 You should be aware that if you follow a link from this site to another site, this policy will no longer apply. We are not responsible for how other sites collect and use your information. We encourage you to read the privacy policy of any linked sites, as this will tell you more about their own ways of handling information. We do not accept any responsibility or liability for the privacy practices of such third party websites and your use of these websites is at your own risk. 1.3 If you would like further information about privacy and data protection issues or if you would like to take a look at the online Register of Data Controllers, you can visit the Information Commissioner’s website at http://www.ico.gov.uk/.
2. Who we are 2.1 We are The Sage Group plc, a company registered in England and Wales with company registration number 2231246 . Our registered office is at , North Park, Newcastle Upon Tyne, NE13 9AA. Please see our contact section for more information. If you have any queries about the information we hold on you, please contact our Data Protection Compliance Officer, the Company Secretary and Group Legal Director for the Sage Group Plc, who you may write to at the address above. Alternatively, e-mail at global.communications@sage.com or telephone on 0191 294 3000. 2.2 We are entered in the Register of Data Controllers and our registration number is:. Z7268478.
3. How we collect information from you
3.1 The law on cookies and similar technologies changed in May 2011 and we have looked at what this means for how we operate our website. We have updated this policy in line with current guidance. It may be reviewed from time to time in accordance with developments in this area, so continue to check back for updates.
3.2 We may collect anonymous information through the use of various technologies including the use of ‘cookies’ and ‘web beacons’.
Cookies
3.3 A cookie is a small text file which is transferred from a website and stored on your computer’s hard drive. It enables a website to ‘remember’ who you are. Cookies are used and relied on heavily for everyday use of the internet. There are many different types. We won’t use any cookies (other than essential ones) on this website unless you consent to that use by ticking the box on the home page. By “essential” we mean strictly necessary to provide the webpage or service you’ve requested. Here is a guide to help you understand what cookies we use on this website:
Session Cookies
3.4 We use session cookies on our website and in some of our products or services to identify and track users, to store information about your preferences. These session cookies are deleted when you close your browse or leave your session. You can disable these cookies by changing the settings on your browser but this may affect your ability to use our website.
Persistent Cookies
3.5 Persistent cookies are those cookies which will stay on your computer or device after you close your browser or leave your session on our website. We use persistent cookies to enable our website to “remember” who you are and to remember your preferences on our website.
Web analytics cookies and similar technologies
3.6 If you consent to cookies, we will use a web analytics service provided by Google to improve our website and service. If you consent then change your mind, you can stop being tracked by Google Analytics across all websites by going to Google’s site at: http://tools.google.com/dlpage/gaoptout or see Disabling Cookies below. Google requires us to reproduce the following text in this policy.
3.7 This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). You can find out more about this service at http://www.google.com/analytics. Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address which we do not link to any personally identifiable information) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for us and providing other services to us relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser. Please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.
Web beacons
3.8 Some of our web pages contain electronic images known as web beacons (sometimes known as web bugs, clear gifs, or trackers) that allow us to count users who have visited these pages after clicking through from an advertisement for our products or services from a third party site. Web beacons collect only limited information which includes a cookie number, time and date of a page view, and a description of the page which contains the web beacon. We do not carry web beacons placed by third party advertisers but we do use a third party to aggregate this data for us.
3.9 Because web beacons are the same as any other content request included in the recipe for a web page, it is not possible for you to opt out or refuse them. However, as we use web beacons in conjunction with cookies they won’t be effective unless you consent to cookies. If you consent then change your mind, they can be rendered ineffective by either opting out of cookies or by changing the cookie settings in your browser. See Disabling Cookies below.
Further information
3.10 For a list of the cookies that we use on our websites (essential and non-essential), please click here. We have tried to cover all the cookies which we use but sometimes there may be a delay in updating this list. If you think a cookie is missing or notice a discrepancy, please do let us know.
More information on cookies and web beacons can be found at http://www.youronlinechoices.co.uk.
Disabling Cookies
3.11 Most browsers are automatically set to accept cookies but you should be able to configure your browser to restrict cookies or block all cookies if you wish although this may affect the quality of your visit to our site. Browser-specific instructions on how to restrict or block cookies may be found on the Interactive Advertising Bureau’s website at www.youronlinechoices.co.uk. As at May 2012, the relevant page for adjusting Microsoft’s Internet Explorer browser settings is at www.youronlinechoices.co.uk/five-top-tips.
3.12 Through completion of online forms
3.12.1 We collect information about you if you complete any of the various forms on our site to contact us, make enquiries, apply to us and give us feedback.
3.13 Through traffic data and site statistics
3.13.1 We do keep a record of traffic data which is logged automatically by our server, such as your IP address, the URL you visited before ours, the URL you visit after leaving our site and which pages you visit.
3.13.2 We also collect some site statistics such as page hits and page views.
3.13.3 We are not readily able to identify any individual from traffic data or site statistics.
3.14By you contacting us by other methods other than the website
3.14.1 The website provides various telephone and fax numbers and e-mail addresses for you to contact us. We will collect information from you that you provide through any of these methods.
3.14.2 We may also collect other information you supply to us after your initial contact with us.
4. Security and storage of information 4.1 We will keep your information secure by taking appropriate technical and organisational measures against its unauthorised or unlawful processing and against its accidental loss, destruction or damage. 4.2 Please remember that normal Internet e-mail is insecure and whilst we will always do our best to protect your information, we cannot guarantee it will remain secure. Any information transmitted to our website is done at your own risk
4.3 If we have given you (or you have chosen) a password to access certain areas of our website, please keep this password safe. We will not share this password with anyone.
5. What your information is used for 5.1 If you agree when you register with us , we will also use your information for marketing purpose. If you do not want the information we hold on you to be used in this manner, you must contact us either by writing to our Data Protection Compliance Officer, or by e-mailing us at global.communications@sage.com and establish your preferences. 5.2 If you do not object, we will use the information we hold on you to contact you for feedback. 5.3 We may use aggregated data about the users of our site, and other statistical data to improve our site, but it will not be possible to identify individuals from that aggregated data.
6. Sharing your information 6.1 We will not share your information with any other organisation except in the following circumstances. 6.1.1 We will share your information with another organisation to which we transfer, or are in discussions to transfer, our rights and obligations under our agreement with you. 6.1.2 We may share your information with another organisation that buys our company or our assets, or with another organisation from which we acquire a company or business, and in the course of any preceding negotiations with that organisation, which may or may not lead to a sale. 6.1.3 We may share your information with our funders or potential funders, such as our bank and with our professional advisers who have a reasonable need to see it. 6.1.4 We may share your information with any group companies of ours which may mean your information is transferred outside of the EEA (see clause 8 for further details) so that they can provide any products and services to you that you request. 6.1.5 We may, on occasion share your information with carefully selected businesses so that they can send you details of other software-related products and services. If you do not want the information we hold on you to be used in this manner, you must contact us either by writing to our Data Protection Compliance Officer, or by e-mailing us at global.communications@sage.com. 6.1.6 We may provide anonymous aggregated data to reputable third parties on a commercial basis. 6.1.7 We will give third party providers who supply services to us, or who process information on our behalf, incidental access to your information but will always take steps to ensure their security measures are adequate to protect your information. 6.1.8 We will disclose your information to enforcement authorities if asked to do so, or to a third party in the context of actual or threatened legal proceedings or if otherwise required to do so by law.
7. Your rights 7.1 You have a right to rectify any errors in information we hold about you, and to change or correct any details you have already given us. Please inform us about changes to your details so that we can keep our records accurate and up to date. 7.2 You also have a right to be removed from any mailing list we hold at any time, but you must contact us either by writing to our Data Protection Compliance Officer, or by e-mailing us at global.communications@sage.com. 7.3 You have a right to see a copy of the information we hold about you on payment of a statutory fee, which is currently £10. Before we agree to this, you must provide with sufficient evidence of your identity and sufficient details of the information you wish to see to enable us to locate it.
8. Transfers outside the EEA 8.1 Personal data within the EEA is protected under data protection legislation. It may not be afforded the same level of protection in other countries. We are obliged to satisfy ourselves before transferring your information to a country outside the EEA that it provides adequate protection for your data protection rights. The EEA comprises the EU countries and Norway, Iceland and Liechtenstein. Countries outside the EEA may not give the same level of protection to your information as those within the EEA. 8.2 Our website is hosted in the US and therefore we do transfer any information submitted by you through this web site outside the EEA which is stored in the US. Any personal information you provide to us through this web site will be routed to the US server and then sent to the relevant Sage department. We have taken steps to ensure that our host provides the necessary level of protection for your information. 8.3 In addition, our email system is hosted in the US and therefore we do transfer any information submitted by you by email outside the EEA which is stored in the US. Any personal information you provide to us via email will be routed via the US server and then sent to the relevant Sage department. We have taken steps to ensure that our host provides the necessary level of protection for your information. 8.4 If you do not wish your personal information to be transferred to any country outside the EEA, please do not supply it through this website or via email. By supplying your personal information through this website or via email you are consenting to such transfer.
9. Changes to this policy
9.1 We may change our privacy policy from time to time. We will always update the privacy policy on our website, so please try to read it when you visit. This privacy policy was last updated on 18 May 2012 and prior to this in 2011.
The Sage Group plc, a company registered in the United Kingdom, with registered number 02231246 and with its registered office at North Park, Newcastle Upon Tyne NE13 9AA
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